Members present: Bill Beams, Jim Compton, Kevin Joiner, James Koeppe, Steve Ruddy, Jeff Vanzant, Kris Vanzant, Jack Walker.
Bill Beams called the meeting to order at 6:00 P.M.
Minutes from the meeting of December 7, 2004 were read and approved.
Brother Kris Vanzant reported that the Alumni Association account had a balance of $1,505.00.
Brother James Koeppe reported that eighteen donors had contributed $3,335.00 to the Endowment Fund.
Brother Ed Wimmer sent word that he would not be able to serve as fund raising chair.
Brothers Jeff and Kris Vanzant gave an update on the newsletter. Jeff showed the preliminary layout and said that it would be printed on 11"X 17" paper that would be folded to make four pages.
Kris said that the newsletter would focus on the Endowment Fund, but would also spotlight alumni, alumni events, and list those that have contributed to the Endowment Fund. The White Rose Society will be for those that contribute $500 or more for the Endowment Fund.
General discussion concerning the newsletter covered content and production/mailing costs:
Brother Compton suggested that the Endowment Fund should be featured as a header or in another conspicuous place. He also thought it appropriate to spotlight Brother Dan Miller, new Vice President of Development for Georgetown College. Pictures from Chapel Day (Jan. 28) will also be included in the newsletter. Brother Compton asked if a date had been set for the short-term goal of $10,000 and if specific responsibilities been defined for the Fund Raising Chair.
Brother Beams said that newsletter should also include Homecoming information concerning Ten, Twenty-five, and Fifty year class reunions. The class of 1955 would be featured at this year's homecoming. He also asked about the practicality of including in the newsletter a return envelope for Endowment Fund contributions. Brother Beams had printing estimates for 500 newsletters-
Three color printing $396.00 and two color printing $223.00
Brothers Koeppe and Compton were to collaborate on an Endowment Fund donation form to be included in the next mailing.
Discussion centering on printing and mailing costs:
Brother Kris Vanzant said that printing costs would depend upon having it printed by a commercial printer or by the college. That has yet to be determined. He said that selling limited sponsorships would help offset the printing costs. He also asked if Brother Darryl Callahan, Brother Dan Miller, or the Chapter could help with printing and mailing costs. Kris also asked that the chapter Rho meet with the Alumni Association before the final publication.
Brother Compton said that the publication should be coordinated with the active chapter with the possibility that each group alternately publish the newsletter. He also stated that if was important that the chapter include the newsletter costs as part of their budget. He would ask the chapter to help financially with this newsletter edition. Brother Compton stated that every effort should be made to strengthen the relationship with the active chapter Rho.
January 19 was set as the deadline for submissions for the newsletter.
Nominees for Fund Raising Chair were sought, but no conclusive action taken.
Fund Raising Activities:
Brother Jeff Vanzant:
Forty grandstand seats were reserved at Keeneland for April 23. The cost is $5.00 per seat.
Brother James Koeppe:
The Lexington Legends outing will be held on June 11. Thirty seats were available in the Pepsi Deck. The cost will be $20 per person. A 50% group deposit will be required.
A Golf scramble is to be at Longview on August 6, followed by a cookout. If there are less than 56 golfers, tee times will assigned as available.
The next Alumni Association Board meeting is scheduled for January 25, at 6:00 P.M. in the Cralle Student Center.
